Policies :: Summer 2019

Greetings, students and families of Prep@Collegiate! This overview of policies & procedures reflects the baselines expectations for new students. We are building Prep@Collegiate 2019 together—students, families, faculty, and staff—and this text is a ‘living document’: the perspectives and experiences of family, students, faculty, and staff will continue to refine it, so that it best represents our shared commitments, expectations, and aspirations.



The fundamental organizational unit for Prep@Collegiate is the ‘Crew’. Drawing on Outward Bound’s philosophy that “we are crew, not passengers,” Crews will function as teams that will support each other; work together to achieve common goals; and compete with each other across a variety of activities. Students have been assigned to one of the four Crews—Hampton, Muhlenberg, Alabama A&M, and Morehouse—each of which is led by one of our Summer Fellows.



Life at Baltimore Collegiate School for Boys is grounded in five core virtues: Integrity, Courage, Compassion, Wisdom, & Resilience. At Prep@Collegiate, students, faculty, and staff work together to translate these essential—yet abstract—principles into a rubric that clearly articulates our expectations of each other.

Each student will be partnered with another student, who will provide peer evaluation on an ongoing basis; students will have the opportunity to discuss these observations with their partner, and all students will reflect upon this process in Crews.



We share a campus and a building with other camps and working adults; courteous, thoughtful, orderly behavior is a baseline expectation. Basic guidelines include:

  • Transitions between rooms and classes will be quiet and orderly--if necessary, we will practice this until we get it right.

  • We will address each other with respect and courtesy (and using indoor voices, unless otherwise instructed by a staff member).

  • If one person is speaking, the rest of us will be listening respectfully.

  • Students will follow instructions given by faculty and staff, and will do so in a prompt and respectful manner. Dishonesty and disrespect are inimical to the shared culture we’re working to create, and will not be tolerated.

  • Participation in activities is mandatory. Prep@Collegiate is a voluntary program; failure to participate will be understood by staff as an expression of intent to withdraw from the program.

More generally, expectations for conduct are governed by our shared rubric for the Five Core Virtues. Crew leaders will be in regular contact with families to provide updates on each boy’s progress outside the classroom. Any issue of sufficient concern to warrant the involvement of the Director of Prep@Collegiate will most likely constitute a voluntary withdrawal from the program.


Standard dress entails khaki (non-cargo) shorts and a collared shirt (e.g., polo or button-down; any color). T-shirts and/or hoodies are not acceptable attire. Boys may bring athletic clothes with them (e.g., basketball shorts & a t-shirt) for use during afternoon co-curricular activity periods. If they would like to participate in swimming on days when swimming is available as a co-curricular option, boys should bring swim trunks & a towel.

On field trip days, boys are required to wear their navy blue Prep@Collegiate polo shirts & khaki shorts.



Students are permitted to bring cellphones/music players (with headphones) for use outside of program hours (i.e., before 8:30 or after 3:30). Crew leaders will collect such personal electronics at 8:30; these devices will be secured in the office during the day, and returned to the students at 3:30. Students accept all responsibility for the device(s) in question outside of program hours.

Prep@Collegiate will in no way be held responsible for the loss, damage, or theft of such items.


Each student in Prep@Collegiate has earned his seat in this selective, fast-paced program. Any absence, regardless of reason, will significantly impede his progress, and the loss of his voice, perspective, and efforts will have a detrimental impact on the other boys in his crew and classes. There are no ‘excused’ absences.

  • A first absence will necessitate a meeting with teachers and crew leader.

  • A second absence means that the student has missed fully 10% of the program, and will result in a serious warning.

  • A third absence will constitute a voluntary withdrawal from Prep@Collegiate.

Timely arrival constitutes a key part of meeting expectations for attendance. Students who arrive after 8:30 will cost their Crew points in weekly competitions; students who arrive after 9:15 will be considered absent for the day.


Students are expected to arrive & depart on-time—unless otherwise specified (e.g., on field trip days), that means drop-off between 8:15 – 8:30, and pickup at 3:30. Extended hours are available and a nominal fee will apply if parents need to drop students off between 7:30 – 8:30 ($15/week) or pickup between 3:30 – 5:30 ($30/week).

On field trip days, buses will depart promptly at the designated time—they will not wait for late-arriving students. If you have unresolved transportation issues/concerns, please contact Assistant Director Patrick Barthelemy (pbarthelemy@baltimorecollegiate.org).



Prep@Collegiate will provide each boy with a mid-morning snack, lunch, and an afternoon snack. In the interest of reducing the amount of trash we create, each boy will be issued a reusable water bottle; cold water is available throughout the day. Please be sure to note any allergies or essential dietary restrictions on the required health form.

Families are welcome to send an additional piece of fruit for their boy and/or a sports drink for the afternoon, but we ask that you please do not send other snacks and high-sugar beverages.



On the basis of pre-assessment testing, students will be divided into Math and ELA sections that best reflect their current proficiency. While students will not receive ‘grades’ in a traditional sense, we believe that it is essential for students to know how they’re progressing at any given moment, and to be able to make informed choices about their goals based on rich and extensive information.

Ongoing (or ‘formative’) assessment based on classroom observation & student work will be a critical component of our everyday practice. Each week will culminate in one-on-one conferences between students and each of their teachers, in which teachers & students will work together to establish, review, & revise that student’s specific learning targets for the summer.

Overall (or ‘summative’) assessment of Prep@Collegiate students will be conducted a qualitative, rather than quantitative basis: they will compile portfolios throughout the summer, and they will present their work to family, faculty, and staff in Student-Led Conferences during the final week of the program. Students will also receive narrative evaluations, reflecting the combined perspectives of all members of the Prep@Collegiate faculty and staff. A quantitative demonstration of each student’s progress will be visible in a comparison of trends in year-over-year i-Ready/MAP and PARCC results: building on last year's extraordinary success--in which each student advanced at least one grade level in both Math and ELA--we fully expect to see even stronger growth in the summer ahead.



Students in American public schools are required to produce vast amounts of information—‘data’—about their academic proficiency (at BCSB, this takes the form of periodic MAP testing, as well as annual PARCC testing). Too often, the results of this onerous process disappear into the world of administration, only to surface from time to time as broad-brush evaluations of schools and districts.

At Prep@Collegiate, we believe this data belongs to the students—and it should be both transparent to and useful to the students. This begins with an introduction to recording and analyzing data: they’ll use spreadsheets and make charts that enable them to visualize the progress they’re making (for a deeper dive, please see this discussion). Once they have mastered the basics, they’ll use these powerful tools to engage with the data they’re producing on a daily basis—the result will be a clear, and developing, sense of their own growth-in-progress… as well as a straightforward understanding of the key places for them to focus their efforts in order to succeed.



Students will be issued Google Chromebook computers for use during the program. Students will have the option of taking these computers home with them at night, provided that families have signed a release form accepting responsibility for the devices outside program hours.

Students will only use applications, software and programs required to complete assignments/projects and only those that have been approved by the teacher of the current class. Failure to stay “on task” may result in loss of technology privileges. Inappropriate use of technology may involve further disciplinary actions (up to and including removal from the program).